PROJECT AND CHARITY SELECTED:
The charity selected for our team project was the Association House of Chicago, a nonprofit organization serving the communities of Chicago since 1899. Their services include:
- Employment training and placement
- Foster care support
- Mental health programs
- High School guidance services
The event we chose was to host was a Trivia Night with the following components that we focused on: Venue, Accommodations, and Entertainment
- Venue: The venue selected will be the Revolution Brewery. This location is a popular location for with a great atmosphere and popular among residents of the city of Chicago. An added bonus is that the venue already has a standing relationship with our selected charity, which aided in planning and execution of this project.
- Accommodations: Our event offered all you can eat and drink for a standard ticket price. This helped loosen up the atmosphere and ensured a good time!
- Entertainment: Alongside a great atmosphere and drinks, this we offered attendees multiple avenues for entertainment aimed at aiding in raising funds. Those avenues included a Trivia Game with prizes for winners, Silent Auction, and a 50/50 Raffle
Primary purpose of the event was to raise awareness and funds for the charity.
Our project raised a lot of awareness for the charity. We had the charity’s staff at the even mingling with attendees and sharing some of their work for the residents of Chicago. We also played a brief video highlighting the charity’s work.
We also raised a substantial amount of funds, approximately $4,500; only $100 shy of the goal we set out for. We also had close to 50 people attending the event, making it a great success.
Some of the lessons we learned in the project are the following:
- Plan for contingencies and focus on teamwork: Things happen, emergencies professional and personal. It’s important for the team to have sense of camaraderie. This helps in ensuring that things don’t fall through the cracks and that we are all vested in each other’s success!
- Be nimble in your plans: We planned for around 75 people to attend, however we only sold 50 tickets. It was important for us to remain nimble in our plans, had we stuck to our original work plan, we would have fell much more short of our goals for funds to be raised. But by remaining flexible and being able to adjust project plans, we were able to still hit our targets with a smaller than expected turnout.