Fun with Fundraising- Care For Real

Our project, the “Care for Real Community Support Initiative,” has aimed to aid families in need
by strategically placing donation boxes in high-traffic areas, including apartment buildings and
popular locations. Partnering with the local charity, Care for Real, we actively engaged with the
community, encouraging donations of food, clothing, and essentials. The project’s unique approach combines the convenience of donation boxes with hands-on community engagement. Led by Project Manager Rohith Anthony, our diverse team measured success through fundraising,
volunteer engagement, and participant feedback. While anticipating expenses, we aimed to
generate revenue with an estimated range of $350 to $500 and raised total of $410.82. Our goal is
to make a meaningful impact in our community during challenging times.

PAWS Pet Pawty and Parade

Pet Pawty and Parade Event Project Audit

As part of the DePaul University team and as a group we decided to host a pet parade event to help our fundraising goal of $1,000 in support for PAWS. The organization allowed us to create a fundraising link to facilitate donations and tracking of these. It also allowed us to reach out to other groups and facilitate a bigger audience. We created a digital flyer that we used to promote the event on socials and personally invite friends and family.

The event was held at Wicker Park Friendly Dog area on Nov 2nd, 2023. The theme of the event was Dia de Muertos. We organized activities such as trivia with questions related to both Dia de Muertos and overall pet care, costume contest, and raffles. Through sponsorships, we secured goodie bags with trats for the dogs, as well as gift cards for the owners that won any of the activities.

Description of charity selected

The charity we selected was PAWS Chicago.  PAWS is a national organization that supports No Kill animal sheltering. Its purpose is to build No Kill communities, end overpopulation of homeless animals, and transform animal welfare. They do so by providing adoption, donating, volunteer, and fostering opportunities.

Project Success Metrics

The goal of the project was to raise awareness of the initiatives and involvement opportunities that PAWS offers, as well as raise funds to help these efforts. The success of the event was measured by the number of people that attended the event and total amount of donations. We had a total 30 people which was our most likely scenario, and total amount of donations of $796, which was higher than our most likely scenario.

Lessons Learned

Ensure things keep moving, don’t assume things are moving.  If you have not heard from a sponsor or venue within 24 hours, make sure to follow up.  Don’t be afraid to go in person to talk to someone, it is better to invest the time to speak with someone in person than to keep waiting for a response.  Be flexible and adjust as necessary, this is important because things might not always turn out like we planned but being flexible allows for an opportunity to better the situation.

 

 

The Oz Park Cleanup

Description of Project

Our final project was a service event in which we helped clean up a public park. We partnered with the Chicago Parks Foundation and attended one of their clean up events at Oz Park on Saturday, October 21st. The Chicago Parks Foundation was generous enough to provide us with all of the cleanup materials, such as trash bags, garbage grabbers, as well as snacks and water. We invited our friends and family to come join the cause. Those who could not attend were encouraged to donate through the Chicago Park Foundation’s website. We asked them to put “Group 7” in the donation note so that we can track the donations.

Description of Charity

The Chicago Parks Foundation is a nonprofit partner of the Chicago Park District, one of the largest municipal park managers in the nation. The Chicago Park District offers many activities and programs for people of all ages. Their efforts are assisted by the Chicago Parks Foundation, who help raise funds and awareness for various park projects. One of the ongoing projects we participated in is called Pitch in for the Parks, which schedules weekly park cleanups at various Chicago parks throughout the summer and fall.

Factual Analysis of Success

Objective  Goal  Accomplished 
Have people attend the event  20 people  31 people 
Raise money for the CPF  $125  $175 
Cleanup the park  Leave no trash  Left a little bit of trash in the playground area 

 

Lessons Learned 

Communication is vital: Scheduling weekly meet ups helped us stabilize our communication and ensure everyone was on the same page. 

It’s good to plan early: Everything went a lot more smoothly when we preplanned. Everyone had time to prepare so there were less hiccups in our project. 

Advice for Future Teams
The earlier you start the better: It’s best to choose the time, date, and place for your event early on so that you can get a head start on other things like advertising. This will help guarantee a successful event. 

Hope for the best but prepare for the worst: Creating solid contingency plans will save you in case external circumstances are not in your favor. 

Seek out organizations that are willing to help: The Chicago Parks Foundation provided us with all of the supplies to clean the park, so we had no expenses. If it wasn’t for them, we would have had to purchase the trash bags and grabbers ourselves.  

 

Brews and Barks: A Day of Drinks and Dogs for Chicago Canine Rescue 

1) Brief description of the project 

For our project we collaborated with The SoFo Tap in Andersonville to raise money for the Chicago Canine Rescue. Our event was held on Saturday November 4th from 12-3pm which coincided with SoFo Taps weekly Doggy Days event. SoFo agreed to donate $1 for every drink purchased during the event and we ended up raising $264. To advertise for the event, we shared an informative flyer on the team’s social media and invited friends and family. We brought in about 30 people in addition to the usual Saturday crowd. If people were not able to attend the event, we shared the Chicago Canine Rescue’s donation link along with their Amazon Wishlist. 

 

2) Brief description of the charity  

The Chicago Canine Rescue is a Chicago based organization that rescues dogs and tries to find them a forever home. They are located near Forest Glen Illinois and offer a variety of resources such as training, low-cost pet care, a pet food pantry, and resources for individuals needing to surrender their dogs. In addition to accepting monetary and physical donations you sign up to take dogs on walks, so they get exercise and a much-needed break from the shelter. You can also join their foster program where you will take a dog home to provide it with a safe environment, training, and love until the shelter can find them a forever home. They also have a section on their page called Dog Park in the Sky where for $100 you can upload a note and photo of your deceased dog to forever honor their memory.  

 

3) Factual analysis of success in terms of project objectives 

The main objective of this project was to help raise money for the Chicago Canine Rescue. Our principal strategy was to invite friends and family to our fundraising event at the SoFo Tap and be able to raise anywhere from $100-$160. We predicted to have around 50-80 guests attending our event, including their regular customers. Furthermore, our team estimated to raise $100 worst case and $200 best case from outside donations. During our event, we were able to raise $264, which successfully surpassed our goal of raising an estimated amount of $100-$160. Additionally, as a group, we were able to gather around 30 guests, not including their regular customers. In addition to successfully reaching our goal for our fundraising event, we were also able to raise roughly $1,164 from outside donations.  

 

4) Two or three lessons learned about managing projects 

One lesson we learned about managing projects is that regular and transparent communication is essential to the project. It is important to continually check in with your team and external stakeholders to ensure that everyone is on the same page throughout the project. Another lesson learned about managing projects is to be flexible with change during the project. What you planned initially during the start of the project will change throughout its process. Be prepared to respond to shifting circumstances.  

 

5) Advice for future teams doing similar projects 

For future teams who are completing a similar project, it is important to ensure your group is in consistent and transparent communication throughout the entire project. This is to ensure that everyone in your group is on the same page and understands each of their roles and responsibilities. It is also important that each team member can be flexible with each other’s schedules and contributes to each portion of the project they are responsible for as well.  

 

6) Photos related to the project

 

In-Kind Donations for Inspiration Corporation

1) Brief description of the project
Our Project was to collect essential items that the Inspiration Corporation needs to provide to people in the Chicago community who need them. As several members of our team have witnessed homelessness in Chicago or have or have seen friends or family struggle with homelessness and poverty throughout our lives. With the weather turning colder, we want to help provide essential items to those who need them in our community. We collected items from family, friends, colleagues, etc.

2) Brief description of the charity
The Inspiration Corporation is a non-profit organization located in Chicago, Illinois, that provides housing, meals, job training, and other essential social services to enable people in the community who need assistance to lead happier and more fulfilling lives. They offer a broad array of programs designed to help those who need help to exit homelessness and poverty, while also achieving their personal goals. The mission of the Organization is “In an atmosphere of dignity and respect, Inspiration Corporation connects people and creates opportunity through access to social services, job training, housing, and food.”

3) Factual analysis of success in terms of project objectives
Our team goal was to collect 100 items to donate to the Inspiration Corporation. These items could include body wash, lotion, toothbrush, toothpaste, wash clothes, socks, knitted caps, ski gloves, hand warmers, thermal blankets, etc.
We set the goal at 100 items because we need to collect the designated items in the list, so we plan to target each group member to collect 20 items that will be reasonable and achievable in 2 weeks.

Target Actual Status
Collect Designated Items from organization 100 261 Complete

4) Two or three lessons learned about managing projects
1. Start planning as soon as possible. The one thing you can’t get more of is time when you have a deadline to meet. Get that initial project chosen early and start laying out and assigning goals with specific deadlines to stay on track.
2. Contact the organizations well in advance to account for any delays in response which could further delay the project timeline

5) Advice for future teams doing similar projects
1. Make sure to communicate effectively with your group member
2. Start your project as soon as possible
3. Funding items is easier to convince people to donate but still need well-prepared
4. Follow the project schedule and make sure everything is on time
5. Enjoy your project

6) Photos related to the project. Examples could be event photos, websites, team members, etc.

Hawkeye’s Trivia for Heroes Fundraiser

Group #1: Document 8 – Project Audit 

Brief Description:  

Our team held an in-person fundraising event and online fundraising campaign to support the Wounded Warrior Project.  

The in-person fundraising event was a trivia night at Hawkeye’s Bar & Grille located in Chicago’s Near West Side. The trivia night was held on November 9th, 2023 from 5 pm to 8 pm, with the trivia game starting at 6:30 pm. The event had 8 teams comprising of 32 people who participated in trivia. During the event, we had a cash donation jar that collected $107.  The event generated approximately $800 dollars in sales for Hawkeye’s, which resulted in an $80 profit sharing donation to Wounded Warrior Project from Hawkeye’s. The online fundraising campaign was set up directly on the Wounded Warrior Project website and went live on October 17th, 2023. The online campaign had 23 donations totaling $933. The total funds raised from the event and campaign were $1,120.   

Factual Analysis of Success: 

Our team decided on five measures of success for the project; number of social media impressions, number of trivia night attendees, fundraising goal, project management skills learned, and amount of fun our team had.  

Fundraising Categories  $ goal  $ collected 
$ donated at the event  $400   $107  
$ donated online  $400   $933  
$ matched by venue  10% of total sales from Trivia Night event  $80  
$ from Trivia  ($25 entry fee per team)  $100   8 teams X $25 = $200 
Total:  $1000  $1120 
     
Awareness Categories  goal  actual 
Number of Trivia Night Attendees  50  32 
Social Media Impressions (Likes, Shares, Comments)  50  21 

 

We met three out of the five success measures, for that reason our team has deemed our project a success. The two success measures we did not meet were social media impressions and number of event attendees. Our goal for social media impressions goal was 50 impressions, we only garnered 21 impressions on our posting and sharing of the trivia night’s Facebook event. For trivia night attendees we wanted to have 40 people attend, but only had 32 attend. The three success measures we did meet were our fundraising goal, project management skills learned, and amount of fun our team had. Our fundraising goal was $1,000, which we surpassed by $120. We measured the amount of project management skills learned by a simple rating system. At our first team meeting each team member rated how much they knew about project management on a scale from 1 to 10, with 1 being very unfamiliar and 10 being very familiar. This same question was then asked at our final team meeting. The team average was 4.2 in the beginning, and at the end it had increased to 6.4. The amount of fun the team had was determined in a similar manner using the simple question of “did you have fun?” It was a unanimous yes response from the team.  

Description of the Charity:  

The Wounded Warrior Project serves veterans who incurred a physical or mental injury or wound during or after service. They improve the lives of our veterans and their families through their programs in mental health, career counseling, and long-term rehabilitative care.  

Lessons Learned: 

  • Understand expectations for your event from the perspective of the participants. Trivia is most often free to enter and typically does not require entrants to sign up prior to the event. Implementing a pre-event sign-up sheet will likely just lead to anxiety around the potential turnout and might derail other aspects of the project, falsely identifying low turnout as a priority to fix.​ 
  • Risk analysis and management makes the project run much smoother. Taking the time to analyze the risks associated with your project and how to address them made our event much easier. While it’s impossible to be prepared for EVERYTHING, having a safety net of preparation reduces anxiety and pays off in the end. 

Advice for future teams: 

Create a shared calendar for the group to keep track of deadlines, meetings, and time when team members are unavailable! It is also very beneficial to create a group chat as soon as the project kicks off to allow for constant communication and readily available team members. Try a cadence for scheduling recurring meetings, as ad-hoc meetings can be helpful but can be misunderstood for start times and not all members could attend. Most importantly, try to meet with your team members in person before the event, as you can create a sense of trust sooner. 

 

Photos of the Event: ​ 

Vera Bradley – Cornhole Tournament

1) Brief description of the project

In collaboration with the Vera Bradley Foundation, Group 2 hosted a Cornhole Tournament for fundraising and spreading awareness of Breast Cancer Research. The goal was to have as many attendees join the tournament and earn funds from contestants and raffle tickets.

The tournament was held at The RAY recreation facility, located in DePaul Lincoln Park Campus. We decided on the RAY as our venue for ease of visiting, safety, and affordability. Additionally, being indoors eliminates risks that are out of control, such as bad weather. We were supplied with one of many basketball courts, cornhole boards, and a table for displaying our prizes for the competition.

Once securing our venue, we started promoting our tournament to friends, acquaintances, and family through social media. Attendees had to sign up with another partner for the tournament, while paying a $20 fee that went into our fundraising. Our tournament was able to invite 16 attendees, all divided into teams of 2. Two teams would compete one another in a bracket-style, with the #1 winning team choosing their prizes. Outside the competition, attendees could also participate in a raffle for bags, blankets, and wallets supplied from the Vera Bradley Organization. Between games, contestants could enter their name and purchase raffle tickets for $5.

Additionally, we also made a virtual fundraiser, linked to the Vera Bradley Foundation website. Over the course of 7 weeks, we promoted our fundraiser throughout social media. The fundraiser is another option for people to support our cause, if they are unavailable to attend the cornhole tournament.

 

2) Brief description of the charity

The Vera Bradley Foundation is a nonprofit organization aimed to support researchers in finding treatments for breast cancer.

Located in Fort Wayne, Indiana, the organization was founded by Barbara Bradely Baekgaard and Patricia Miller. The two were encouraged to support breast cancer treatment, when a close friend sadly passed away from Breast Cancer. Starting in 1993, Barbara and Patricia would dedicate themselves to funding breast cancer research, effectively establishing the Vera Bradley Foundation for Breast Cancer by 1998. Since then, the organization has donated $40.1 million dollars in support of researchers finding a cure for the disease.

The organization has collaborated with researchers that are developing and improving therapies for treating all kinds of breast cancer. To raise funds, Vera Bradley hosts a multitude of in-person events. Examples include the  “Turn The Town Pink”, where members tied pink ribbons around town, or “Vera Bradley Classic”, a sports event where 2,500 guests participated in golf or pickleball.

 

3) Factual analysis of success in terms of project objectives

Goal #1 –  Invite 20 teams with $20 entry fee: $400

Our tournament invited 16 attendees, with a total of 8 teams competing. This earned us a net amount of $160 to our funds.

Goal #2 – Sell 70 raffle tickets at $5 per ticket: $350

We were able to sell a total of 47 raffle tickets, earning us an additional $235.

Goal #3 – Fundraise a total of $2800, with each group member earning $400

Our fundraiser earned us a cumulative total of $1,100.5 from donations.

Summary: From a surface level, we had very high expectations when preparing this project. Initially, when our group consisted of 6 team members, we decided to give ourselves steep goals under the assumption we could get twice as many fundings, compared to a team of 3-4. Furthermore, we mainly relied on our virtual fundraiser for earning donations, making it one of our biggest priorities. Having said that, we would be to amiss to say this project was deemed a failure. What mattered the most was how we planned and executed everything. That included coordinating effectively with our event planner, sharing our fundraiser to as many people as possible, dedicating roles to each group member, and just having fun at the event. Ultimately, we were able to earn a total of $1335.50. And considering how we all enjoyed working together on this project, I would say this was a great success.

 

4) Two or three lessons learned about managing projects

There are a few lessons after conducting the Vera Bradley fundraiser, it is very important to assign responsibilities to everyone in the group before beginning the process of planning the event. Since our group did not do that initially it caused confusion on assignments and on responsibilities. Another lesson learned is everyone is very busy with their own schedule, communicating with the team and setting aside a day that everyone can meet would be ideal even if it is on the weekend to go over assignments and upcoming responsibilities that are due. However with these issues our team was able to overcome them; We turned in our assignments on time and had a great turnout at our fundraiser.

 

5) Advice for future teams doing similar projects

Don’t be afraid to give your input. During this 10 week time period, our group was very collaborative when it came to planning, organizing, and executing the event. This took the stress off of one person making decisions and allowed everyone to feel included on the team. We encourage future teams to speak up and stay active during team meetings. This will result in the best possible project!

Be flexible with change and expectations. Change is inevitable when it comes to conducting projects in such a small time frame. We advise to make small goals and achieve them one at a time, but be prepared to pivot when necessary. Change doesn’t always have to be a bad thing! Additionally, in order to be adaptable, it is important to set reasonable expectations. In reality, you can’t do everything, so be sure to focus on your priorities.

Have fun! Schoolwork doesn’t have to be boring. In the beginning of the quarter, have group members share what parts of the project they would be interested in working on. This will maintain a positive team environment and motivate everyone to get deliverables done. Having fun will also improve the overall quality of your project for you, and all of the stakeholders involved.

 

6) Photos related to the project. Examples could be event photos, website, team members, etc.

The United Art Project

Brief Description of the Project:

Our group’s goal was to shed light on the importance of inclusiveness in society through art. Inclusive societies help us be more accepting, empowered, and give us an understanding of different perspectives. Furthermore, art is powerful. It can have a profound impact on communication, self-confidence, and self-discipline. In an effort to underline that children who are struggling with illnesses are part of society and together we stand united, the “United Art Project” was created.

We partnered with the Children Smile Society of Bahrain with the aim of raising funds to sponsor children battling cancer to attend an art class. On November 27th, we welcomed 30 aspiring children from the society. The art session was held at Artly – an art studio that’s mission is to spark creativity, to help people of all ages create their own fun journeys of exploration, discovery, and development through art classes, exhibitions, and experiences. With skilled artists leading the sessions, the children had the chance to enjoy two activities, namely, fizzy rainbow experiments and painting wooden coasters. Additionally, an inspiring message of hope was shared with the attendees by a former cancer survivor. To ensure that the children make the most out of the day, we ensured to have healthy food available and simple giveaways that catered to the ages of the children (5-11 years).

In the days leading up to the event, we raised awareness through several marketing efforts. We created a specific logo for our project that we used to brand our social media posts, banner, giveaway bags, and organizer t-shirts. Similarly, we exhausted most of the commonly used social media outlets (Instagram, Whatsapp, Twitter, & Linkedin). In the span of six days, we raised an amount of BHD 1,000 ( $2,652) and were mentioned in three news outlets (Albilad Newspaper, BizBahrain Magazine, and the Daily Tribune Newspaper).

       

Brief Description of the Charity:

Smile of Bahrain Society is a non-profit organization that supports initiatives that provide psychological and social support to children suffering from cancer and their families. The society is focused on four main initiatives:

  1. A wish – organizing birthdays for cancer warriors
  2. Psychological support – a program provided with a specialized team to tackle psychological and social challenges by the children and their families
  3. Education – program that provides education to those who could not attend classes due to treatment
  4. Improving the home environment – families who have a cancer warrior and do not have the ability to adequately equip his/her room

Factual Analysis of Success in Terms of Project Objectives:

Measure

Target Actual

Overall

Number of Attendees

30 children

33 children

Achieved

Money Raised

BHD 345

($915)

BHD 1000

($2,652)

Achieved
Impact 100% positive post event surveys 100% positive post event surveys

Achieved

Awareness

1 press release in a leading newspaper

3 press releases

Achieved

26.6K views on Tiktok

1065 views on LinkedIn

 

Two or Three Lessons Learned About Managing Projects:

  • Leverage on the strengths and skills of team members, this helps everyone contribute effectively
  • Always have 1-2 contingency plans
  • Keep things simple, especially when asking for donations. Although we raised more funds that expected, we still received some comments on how our registration form was a bit confusing

 Advice for Future Teams Doing Similar Projects:

  • Make sure to establish a strong team dynamic at the beginning of the project
  • Choose a communication method that suits all team members
  • Organization and alignment are key. Make sure to have an accessible forum such as google docs or Microsoft Teams where information can be visible, shared and edited by everyone
  • Be flexible  and keep an open mind as things may not always turn out as originally planned
  • Don’t forget to have fun!

Photos Related to the Project:

 

TEAM 1: Donation Dash Padel

 

Executive Summary:

Our  Idea was to raise funds and make some fun out of it at the same time, as this will encourage people to donate more, therefore we choose a Padel tournament fundraiser which we named “Donation Dash Padel”. As the game has been a recent trend among people and they have been enjoying this activity lately.

The Project’s focus was on raising funds and getting reasonable support for Ayadi Relief a nonprofit, charity organization where our efforts were directed towards encouraging people to donate and support the cause.

We created an Instagram page for the event as an official communication tool, announce the date and timing, and register participants for the tournament. The selection of this communication method is because of the popularity of Instagram in our region many businesses are using it and it is a great way to advertise and attract people to participate in the event. https://www.instagram.com/dashpadel.bh/

The event took place on Saturday, November the 27th at Pink Padel, which is located in Riffa, Bahrain. Following are the event activities:

  • Ayadi Relief joined the event through their booth, where they sell products that were locally made such as games, scarfs, notebooks, and other accessories with the outcome dedicated to charity.
  • Guest are welcome join and see the match and enjoy free mojito provided by one of our sponsors RIVALMOJITO.
  • The tournament consisted of 16 players, playing on four groups of two-player teams.
  • At the end of the game, winners were granted prizes that included Coffee Capsule Machine, watches, and cinema tickets.

 

Below are images that we designed for the tournament, that shows how we divided the 16 players:

 

The event was successful and achieved the result we anticipated where the participants and our team had a lot of fun. Most importantly we were able to raise funds and exceeded our target of 340 BHD with a total donation of 500 BHD approximately 1,300 USD.

 

 

Overview Of Nonprofit Organization:

Ayadi Relief is an international humanitarian association that is led by a group of ambitious youth to serve the affected communities in the Middle East and the Horn of Africa by establishing projects aimed at rehabilitating the education and housing sector with the help of strong partnerships with organizations/entities in the targeted countries.

 

Ayadi focuses its work on the Middle East and the Horn of Africa, establishing educational projects in Djibouti and Somalia, housing projects in Bahrain, and Syrian refugee communities in Jordan.

Their team was wonderful and supportive, they were happy to support us even with the short notice that we highly appreciate.

 

 

Our Goals & Objectives:

Time management – keeping track and completing tasks within the due date.
  • Managed to stay on track with our MILESTONE SCHEDULE
 Accomplished
Staying within the budget allocated.
  • Budget = 100 BHD
  • Final Cost = 80 BHD
Underbudget
The numbers of participants.
  • Target 16 players
  • Actual 16 players
Accomplished
The amount of funds raised.
  • Target 340 BHD
  • Actual 500 BHD
Accomplished
Overall satisfaction of the Stakeholders in the event held.
  • Participants were happy and thanked us by posting on their social media accounts that they enjoyed the event and even asked to do more tournaments.
  • Team members enjoyed the event and had a lot of fun.
  • Ayadi Relief are satisfied and enjoyed the event.
  • BIBF was happy of their students and the  success of the event by posting on Instagram account.
  • Pink Padel are satisfied with the event they posted on their Instagram page pictures and videos tagged by participants in the event.
 Accomplished
The use of project management skills among the team.
  • Each team member was able to contribute their skills in to the project such as strong leadership, organization, negotiations, problem-solving, and time management.
Accomplished
Enjoying and having fun during the process and the event.
  • This was a joyful and fun event all members were able to enjoy their time while organizing the event
Accomplished

 

Lessons Learned:

  1. The role of a project manager is important, most projects fail because project managers fail to understand the requirements of projects, and do not stick to deadlines, Project managers should fight for their projects, and engage their team members by delegating tasks and responsibilities to them with realistic deadlines, in order to achieve the ultimate outcome.
  2. Communication is a vital key for project success, it is essential for team members to share ideas, thoughts, knowledge and information, where team members exchange clear and precise messages, and if anyone feels confused at any stage should always seek to clear the confusion by asking questions until the information is fully understood, and by engaging in effective communication the relationship between team members will be strong, it will also reduce any stress and tension between team members, which leads to project success.
  3. Openness to change, we have changed the scope of our project and the charity to be funded at the planning stage, sometimes things don’t go as planned, and it is totally ok because success requires the ability to adapt to things, team members should accept the need of change when it is necessary for project success, it is also essential for team members to be willing to support the change, have positive feelings about it, and be involved in the change process.

 

 Our Advice For Future Teams:

  1. Work together, when team members are working together it is easier to generate creative ideas and share valuable information, which boosts performance and creativity.
  2. Communicate regularly, by having scheduled meetings with written agenda of the things that will be discussed.
  3. Check-in regularly, project managers frequent check-ins keep everyone on track, providing support and feedback.
  4. Prioritizing can help to schedule things based on importance and complexity, in order to start and focus on things that take longer time, or complicated issues.
  5. Emotional intelligence is a key skill to deal with different types of people, by understanding self-emotions in order to use them in a positive way and other people emotions by showing empathy and understanding their nonverbal cues that help to understand their feelings and emotions.

Photos & Video of the event:

 

 

 

 


 

 

 

 

 

 

International Men’s Health Project

Brief description of the project:

Our group’s aim was to raise awareness about men’s health in the Kingdom of Bahrain. We were inspired to focus on men’s health because it is often an overlooked topic in the Middle East. Additionally, the month of November was aligned with the international movement that is dedicated to the awareness of men’s health, celebrating male role models in our lives, improving gender relations & promoting gender equality

To raise awareness about men’s health, we collaborated with Bahrain Cancer Society (BCS) to hold a virtual Zoom session for BIBF’s students and staff. The awareness session covered Prostate Cancer symptoms, treatment, therapy & early detection advantages. The guest speaker leading the session was one of the society’s trusted experts. Dr. Akbar Jalal is the head of the Urology unit at al Salmaniya Medical Complex at the Kingdom of Bahrain. He has more than 14 years of experience in the field of Urology and Urological surgeries, Endourology and minimal invasive urological surgeries. Dr Akbar is also a consultant at Al Salam and Royal Bahrain hospital. He is a well-known and respected Doctor in his field and holds a strong passion towards raising awareness.

The awareness session took place on November 22nd, 2021, from 12:30 – 1:30 PM Bahrain time via Zoom and was facilitated by one of the group members. Moreover, as a group we created a video that raised awareness and highlighted important facts about Men’s health such as suicide, domestic violence, and depression. The video revolved around common facts presented by several students from the BIBF – DePaul MSHR 2022 Cohort. The video was posted on our Instagram account that has been created for raising awareness – @mens_day_2021. Our collaboration with BCS and BIBF was covered in a press release by The Daily Tribune newspaper on the 25th of November 2021.

Brief description of the charity:

The Bahrain Cancer Society is a voluntary non-profitable organization. Since 1989, the organization’s mission is to provide education and information to the public about causes of cancer, cancer treatment, and methods of prevention. The society has also been supporting relevant research studies undertaken by individuals, institutes and providing training for individuals participating in the field of cancer prevention. Over twenty years, the society has been successful in expanding its membership base to cover a wide range of all those concerned with cancer and its different aspects. It also has organized seminars and workshops to educate patients, medical staff, and concerned officials to assume their responsibilities and their role in the fight against cancer. The society has the following objectives:

  • Raising public awareness.
  • Promoting health education and emphasizing the importance of early detection and treatments and self-examination in cancer prevention.
  • Strengthen the relationship among the patient, family, physician, and hospital.
  • Social publishing booklets on cancer.
  • Cancer Patient Support.
  • Organizing lectures, seminars and workshops on cancer, its prevention and treatment.
  • Cooperating and coordinating with local, regional, Arab, and international agencies to fight cancer.
  • Participating in exhibitions and philanthropic activities held in Bahrain.

Factual analysis of success in terms of project objectives:

Success measure

Outcome Supporting Data

The awareness event takes place on November 22nd, 2021.

Achieved

Refer to picture 1 & 5

Recorded session of the event

25 participants attend the awareness session on November 22nd, 2021 Achieved Refer to picture 5
Creating an awareness video that includes 10 participants from the MSHR cohort 2022 & includes Professor Cook Achieved Refer to picture 4
500 likes/views received on our social media campaign through our Instagram account. Achieved

Refer to picture 4

Publish an article in Daily Tribune newspaper about our project before 30th November 2021. Achieved

Refer to “BIBF_DailyTribuneArticle_Group 2

 

Two or three lessons learned about managing projects:

  • Have a proper communication plan at an early stage of the project. Discuss communication preferences such as style, method, and frequency among team members. Expect people are different and try to accommodate these differences.
  • All assigned tasks to team members need to have clear targets/deadlines. Additionally, create a process where check-in meetings take place among team members and updates, challenges, risks, and opportunities are discussed.
  • Ensure to have the right documentation process where updates and changes are tracked. Access to the latest data and information is critical for the success of the project.

Advise for future teams doing similar projects:

  • Create a comfortable environment where open communication, flexibility, support, and adaptability is part of the team’s core values. This is key to create harmony within the team.
  • Identify each team member’s area of strength and weakness. This helps in allocating resources to tasks as per the availability of talent and skills.
  • Create a contingency plan even if you are 100% sure you don’t need it.
  • Use connections and social networks when and where you can. It can support the overall project in terms of getting information and reaching key stakeholders which help for the benefit of the project.
  • Enjoy the different phases of the project, learn from the experience, and have fun as a team.

Other references:

  1. Instagram Account
  2. Instagram homepage screenshot
  3. Instagram Statistics: 1, 2, 3, 4, 5, 6, 7
  4. Group 2 meeting face to face to discuss implementation plan
  5. Group 2 emergency zoom call to discuss risks and worst/best case scenarios
  6. Project Managers’ weekly plans and track of documents
  7. Recorded Session of the Live Event: https://drive.google.com/file/d/1sSXiE8AiTlc58Li_M1EUzLi-onEZAVz2/view?usp=sharing
  8. Post-event group face to face meeting

All files can be accessed on the following link: https://drive.google.com/drive/folders/1XeiKUM_wp07tRGILXWhqNyX-F614yEUa?usp=sharing