Weather you manage projects as a profession or not, we all find ourselves involved in many different projects, be that our own personal or participating in someone else’s as a stakeholder or contributor. Here below are the most common types of problems project managers face while managing projects to internal or external customers.
1. Your Client Gives You Vague, Ever-changing Requirements.
The client doesn’t know what they want until a certain stage is complete.
2. Your Client is Slow with Communication.
It’s tough to move forward on a project if one can never get answers from the person you’re working with.
3. The Project Doesn’t Start On Time.
The client says today this project is top priority but tomorrow a different project becomes more important.
4. You Try to Manage Every Project the Same Way.
Situations, people, and goals change over time.
5. The Client Doesn’t Like What You Created.
Make sure it is understood not just the technical requirements of a project, but also the underlying rationale of the clients.
6. Your Point of Contact Doesn’t Seem to Care About Your Project.
The project’s final product will have no direct effect on the person’s job and they provide minimal guidance.
7. Too Much Time is Spent Solving Problems After Projects Are “Live”.
This problem is caused by focusing too much on production, and not enough on testing.
Of course nobody can take a cookie-cutter approach when managing a project and project managers face daily many different situations that require quick, balanced and smart approach to problems balanced with very powerful and structure communication plan but it is still very interesting and important to pay attention to each of the points discussed above and keep these points always handy since they most likely will be part of your project.
Another key issue and consideration regarded to project management is the fact that project managers have to deal with people and only those who have managed people know how rewarding or stressful it can be. Because people have their own interests, moods and personal problems, project dynamics can change daily and the same project that is running flawlessly today can get derailed or to a screeching halt due to the “work” of few very quickly and without any major signals or announcements. This is why conflict management and communication plan are very powerful tools that allow the project manager to maintain sanity and keep their projects running the best way possible. Very hardly a project manager can really manage a project from the distance without checking the pulse of its team dynamics by living, feeling and experiencing how the team is performing on its most basic levels. Project manager cannot become detached from their projects and try to run it bureaucratically instead of participatively, at least not without major consequences to the project results and success.
Have you experienced any or all of the 7 common project management problems listed above? If so, how have you handled the situation and what was the result?