How to decrease chances of a project failure?

There is nothing more rewarding for a project manager than a successful completion of a project.  There are many factors that contribute to such an outcome. Successful projects need to be well planed, managed and executed and each of those phases has to be carefully prepared, implemented, and performed. If everything goes according to your plans, great… mission accomplished, but what if things turn up side down?

As a project manager you may encounter situations when some of the projects you were involved or led did not return the outcome you had expected. Sometimes, although you think that every aspect of the project has been thoroughly analyzed and prepared, the overall project outcome is a failure.  You start to think where the mistake has happened? What was missing or omitted?



One of the most common reasons for the project failure is actually inexperienced project manager(s).  In many situations, managers work under stress. Do they know how to handle it? Can they well understand and make right financial decisions? Can they run appropriate negotiations, solve unexpected issues, communicate required information to appropriate project group? Although it may sound ease, some especially young projects managers, may have problems with stress management and poorly perform under such situation. In critical moments, they may loose the objectivity and start to use false assumptions or just start to force things through.

Another common reason for a project failure may be lack of resources. To successfully complete any project the appropriate resources such as personnel, equipment, tools, etc. need to be provided.  Project resources are key to achieve the project’s goal. What is going to happen when we promise the project delivery on certain time with limited or inadequate (skillset) resources? How that goal can be achieved? Without required resources, the project delivery will be delayed, poorly completed, or completely fail. Often, to save money on the project, managers try to deliver the product on the minimum resources involved. In many occasions that saving turn out to bring more expense at the end than expected.

Poorly defined requirements are very well known reason for the project failure too. It is very important to clearly document what are customer’s expects and needs. It is crucial for any project to make sure that both sides of the contract understand the requirements. Additionally we need to make sure that those requirements are agreed to and signed off by the client before the project implementation phase. What would happen, if there were a situation in which the customer expects something different than what we believe they want?  What would happen if we started to implement the project, which was never approved and consigned by our customer?

Have you ever experienced a project failure? What was the cause of it? If not, what in your opinion are other reasons for the project failure?





The Importance of information technology in project management

The Importance of information technology in project management.


In modern world, any business, small or large, needs to manage its projects wisely. With most markets quite saturated and with increasing and improving competition from almost all angles, it is important how businesses conduct their projects. In most situations, the success of the project depends on many factors, especially the project manager him/herself, his/her experience, knowledge, intuition, and sometimes, even ability to “push-back”.  What if one does not have all those traits but has a strong vision and direction of the business? One, quick solution is to find and hire individual who would help materialize that vision. On the other hand, with fast growing information technology, there are some tools that may help the project manager to improve implementation and effectiveness of any enterprise.


What is project management software? It is a software application usually available for all computer systems, which with easy to navigate and intuitive user interface allows managers to effectively control their projects. Most modern project management software provides great help to managers in conducting all phases of the project: planning, managing, and execution from most critical aspects such us: budgeting/cost, resourcing, scheduling, and many more. They allow quick and easy glimpse on the projects development, check current and predict future constrains, as well as analyze alternative project’s paths or adjusting current project settings. Such applications are usually very critical especially for big and complex enterprises that require large budgets, involve of various resources, and are time critical.  However they are also very helpful in conducting projects in small businesses as well. In any case, PM software may support project leaders to manage projects more efficiently and run business operation more smoothly.  Overall, technology has a big impact on project duration, tracking costs and overall project performance.  Per study conducted by Vittal Anantatmula, the use of technology can assist managers better communicate, share knowledge and improve processes.  Moreover, complex projects that deal with a large amount of data and information can be challenging for project managers, therefore the use of software tools that help track all this information is beneficial in successfully completing any project. (Anantatmula, 2008).

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There are different types of project management software available on the market. From the ones, designated for small businesses to the large ones, created for big corporations in mind. There are those that are web-based, hosted by the software developer applications, available in cloud, as well as software developed for desktop users. They may also come in server-client configuration, which allows central control (server) of the application with granted access to it for personnel involved in the project (client).


There are many project management software available on the market today that have helped many managers to complete their projects successfully. One of the most popular are:


–       MS Project –

–       Basecamp –

–       Wrike –

–       Genius Project –


What project management software do you use in your company? Is it really helping you with your daily work?  How difficult would your job be without the help of technology?




Additional article used from DePaul Library:

Anantatmula, Vittal S. “The Role of Technology in the Project Manager Performance Model.” Project Management Journal 39.1 (2008): 34-48.