We have covered interesting set of topics about project management, best practices and top issues. While there may be many things that can be listed about best practices, I came across an interesting article that basically summarized project management in 10 key best practices. I found the article to be on the point, easy to grasp without getting to too many details. Below are top 10 practices:
- ” Plan the work by utilizing a project definition document”- It is often that people just want to jump into projects without following proper project protocol including documentation. Project documentation is one of the keys of successful projects since it lists key components of the project including timelines, sign offs, plans, etc.
- ” Creating a planning horizon”- Planning horizon includes work plan, resources, costs which are necessary part of the project.
- ” Define project management procedures up front”- It is critical to define the procedures with all of the stakeholders and work stream owners. When things are shared up front and people are held liable, it creates structure for all involved parties.
- ” Manage the workplan and monitor the schedule and budget”- It is important to keep the work plan updated with latest information including the budget.
- ” Look for warning signs”- It is important to be on top of the deliverables. Any sign of deadlines not being met or costs being above the norm needs to be immediately addressed.
- ” Ensure that the sponsor approves scope-change requests”- Scope changes are part of projects, but all changes need to be approved by those seeking to make them. It is necessary to keep the documentation as any scope changes made affect timelines, resources, costs and everyone needs to be aware of it.
- ” Guard against the scope creep”- Scope creep is one of the common issues in the projects. It is important to be very protective of any scope creep as that could be one of the causes of projects not being done in time or budget. Scope creep can be made of many small changes that amount to big impact on the project.
- ” Identify risks up front”- Critical to identify all risks upfront as possible. When you are aware of the risks, you are more equipped to plan dealing with those risks.
- ” Continue to assess potential risks throughout the project”- It is important to not just identify risks up front, but keep on top of any risks that may take place during the project.
- ” Resolve issues as quickly as possible”- Tracking and resolving issues on time is a critical part of Project Manager’s job. Issues will arise, but they need to be immediately addressed.
While reading the best practices, I found myself basically either faced with same issues and being able to deal with them or learning now how to best address them going forward. Do you have list of your best practices? How did you come up with your list? Was it shared with you or did you create the list due to your own experience?