How to decrease chances of a project failure?

There is nothing more rewarding for a project manager than a successful completion of a project.  There are many factors that contribute to such an outcome. Successful projects need to be well planed, managed and executed and each of those phases has to be carefully prepared, implemented, and performed. If everything goes according to your plans, great… mission accomplished, but what if things turn up side down?

As a project manager you may encounter situations when some of the projects you were involved or led did not return the outcome you had expected. Sometimes, although you think that every aspect of the project has been thoroughly analyzed and prepared, the overall project outcome is a failure.  You start to think where the mistake has happened? What was missing or omitted?



One of the most common reasons for the project failure is actually inexperienced project manager(s).  In many situations, managers work under stress. Do they know how to handle it? Can they well understand and make right financial decisions? Can they run appropriate negotiations, solve unexpected issues, communicate required information to appropriate project group? Although it may sound ease, some especially young projects managers, may have problems with stress management and poorly perform under such situation. In critical moments, they may loose the objectivity and start to use false assumptions or just start to force things through.

Another common reason for a project failure may be lack of resources. To successfully complete any project the appropriate resources such as personnel, equipment, tools, etc. need to be provided.  Project resources are key to achieve the project’s goal. What is going to happen when we promise the project delivery on certain time with limited or inadequate (skillset) resources? How that goal can be achieved? Without required resources, the project delivery will be delayed, poorly completed, or completely fail. Often, to save money on the project, managers try to deliver the product on the minimum resources involved. In many occasions that saving turn out to bring more expense at the end than expected.

Poorly defined requirements are very well known reason for the project failure too. It is very important to clearly document what are customer’s expects and needs. It is crucial for any project to make sure that both sides of the contract understand the requirements. Additionally we need to make sure that those requirements are agreed to and signed off by the client before the project implementation phase. What would happen, if there were a situation in which the customer expects something different than what we believe they want?  What would happen if we started to implement the project, which was never approved and consigned by our customer?

Have you ever experienced a project failure? What was the cause of it? If not, what in your opinion are other reasons for the project failure?