Team 2 – Live Like Roo

Our group organized a series of service events and fundraisers in support of the Live Like Roo Foundation. Our team participated in a service event and fundraiser to help raise awareness and monetary donations for the Live Like Roo Foundation.


The Live Like Roo Foundation was founded by president Sarah Lauch.  Sarah rescued a dog named Roosevelt (Roo) at Chicago Animal Care and Control. He was an abused dog who was having issues urinating. While getting dental work it was discovered that Roo had cancer, and it was not curable.

Sarah decided to give Roo the life he deserved and set up a bucket list for him.  Unbeknownst to her, Roo’s bucket list went viral and all across the United States people supported Sarah while taking care of Roo. People donated money and items for Roo’s last couple months of life. About five months into to Roo’s new life he sadly passed away.

Sarah saw an opportunity to help families cope with the same feelings she was experiencing.  She decided to start the Live Like Roo Foundation. The foundation provides care packages to the families of dogs who have been diagnosed with cancer.  She also provides families with financial assistance to help offset the cost of medical care for their dog.

Each care package contains a hand-tied fleece blanket, several toys, dog treats, and a McDonald’s gift card (Roo loved McDonald’s cheeseburgers and ice cream). Sarah packages and sends each box herself. Her home is her office for the Live Like Roo Foundation. With the help of the foundation’s board members, volunteer committees, and friends of the organization, Sarah holds fundraisers and service events throughout the year.

Cinco De Tie-O

Our group participated in a service event, “Cinco de Tie-O” at Archie’s Iowa Rockwell Tavern. The event was organized as a way for the charity to quickly tie and prepare fleece blankets that the organization could use for care packages provided to families and their dogs.  Our goal was to assist the organization as volunteers and promote the event. We were tasked with tying fleece blankets, promoting the event, and assisting with “day of” logistics including greeting guests, setting up tying stations, and handing out food to those that participated.

Tennis Ball Campaign

In addition to the service event, we also organized a brand awareness campaign for the charity. We took branded tennis balls (marked with #LiveLikeRoo) and set out to local parks to hand out the tennis balls and talk about the organization.

We distributed the tennis balls at the following Chicagoland locations:

  • Harrison Park
  • Pattawattomie Park/Rogers Park
  • Pooch Park
  • Champaign Bark District
  • Logan Boulevard
  • Lincoln Park/Belmont Dog Beach

In addition to handing out tennis balls, we also ran a social media campaign to raffle off a shirt created by the organization. To win the shirt, participants had to post a picture on social media of their dog and a #LikeLikeRoo tennis ball. Once the campaign ended, we selected a winner and sent the T-Shirt to them.


We had two channels to raise money for the organization – Facebook and the charity website. Each day our group would share our fund-raising campaign asking our friends and family to donate to Live Like Roo via Facebook or on the company site.  Also, we obtained a company match from Cboe Global Markets.

Goals and Achievements:

Our goal was to raise money and awareness for Live Like Roo.   We measured our success by the amount of money we were able to raise and the amount of awareness.

Our starting goals were the following:

  • Raise $500 via Facebook Fundraiser Campaign
  • Raise $250 via the LikeLikeRoo Website
  • Obtain a company match
  • Increase awareness by 20 people
  • Generate Donations at the Cinco de Tie-O Event
  • Attract 10 participants to volunteer at the Cinco de Tie-O Event

Our final achievements were:

  • Raised $1700 dollars via the Facebook Campaign (59 donations and 91 shares)
  • Raised $500 via the LiveLikeRoo Website
  • Obtained at $200 company match
  • Increased awareness by 160 people (Tennis Ball Event + Volunteers)
  • Distributed 250 tennis balls
  • Attracted 10 participants to volunteer at the Cinco de Tie-O Event
Event Expected Cost
(group out of pocket)
Expected Revenue Actual Cost Actual Revenue
Cinco de Tie-O $20 (per group member) $250 N/A $0
Tennis Ball Event N/A N/A N/A N/A
Facebook Fundraiser N/A $500 N/A $1,700
Live Like Roo website fundraiser N/A $250 N/A $500
Company Match N/A TBD N/A $200
GRAND TOTAL $0 $1000 $0 $2,400


Lessons Learned & Advice

Time is an integral component to any project: it defines the groups ability to establish requirements and fulfill them. Additionally, more lead time before event allows for a more organized establishment of requirements and goals and, in managing an event, can be a correlated against volunteers​ and resources you are able to pool. Ultimately, it’s important to understand early on in a project that you need time to plan, market and throw your event. Even though we met our goal, we still wish we could have brought more volunteers to the event. The class is short, but people have plans. Make sure to get marketing as soon as possible.

Risk management plan only helps for risks you think about​. You cannot plan for everything but try to think of all the possibilities before they spring up. You will want to get out in front of any potential issues and establish contingencies in the event that certain requirements for your event are not or have to be adjusted to fit what you are to attain in the initial requirement’s place. You should have a Plan B.

In addition to being able to plan ahead for potential gaps and alternatives, it is incredibly important to establish, to fruition, your set of requirements in each phase of the event. The clearer your goals and requirements for the event are established at the onset, the less likely you are to fall prey to something called scope creep, wherein your requirements begin to balloon and get out of manageable control. Establishing your goals and requirements at the start and plotting the required components to achieve those goals and requirements is very important in this way. It allows for your group to work in a controlled and comprehensible environment.

Cubs Charities – Team 4

Project overview: Our project was a fundraising event to support Cubs Charities. It was held on Thursday, May 17, 2018 at Houndstooth Saloon in Wrigleyville. We hosted a happy hour event which included a wristband deal with drinks and appetizers, as well as a raffle with prizes that included Cubs tickets, an AMC movie package, personal training sessions, World Series replica rings, and more. Our goal was to raise $1000 for Cubs Charities while also spreading awareness about the organization.

Charity: Cubs Charities serves the Chicagoland community and has granted more than $20 million to non-profit organizations since 1991. It provides increased access to health and fitness to at risk populations through partnerships with demonstrated results. Some of the non-profit organizations include Big Brothers Big Sisters and Ronald McDonald House.

Factual Analysis: We set monetary and awareness goals. We set a Facebook donation page goal of $1,000.  This was a lofty goal in order to encourage more people to donate and make larger donations.  We were able to raise $650 in online donations. Although we did not meet our goal, we still considered what we raised a success. In addition, we aimed to raise an additional $500 at the event through raffle ticket sales and wristband packages. We raised $325 in ticket sales and $130 from wrist bands, thus coming very close to our goal.  For event attendance, we aimed to have at least 20 people attend our event, and we exceeded this goal with over 30 people in attendance. In total, we raised $1,180. The McCormick Foundation (who works with Cubs Charities) matched half of our proceeds, thus bringing the grand total to $1,770.

Lessons Learned:

Communication is key: Our team communicated frequently via email, Google drive, and text. We constantly kept each other updated on project details to stay on track. Make sure everyone is on the same page so that your project runs smoothly.

Stay organized: We used a work breakdown structure and responsibility matrix to work out the details of the project and keep each other accountable. Everyone had a responsibility and nothing fell threw the cracks that could potentially derail our project. Both of these tools were imperative for our success.

Advice for Future Teams: Secure a venue and charity ASAP! You will be surprised how hard it can be to get in contact with the right person. Try to think of potential risks in mind when considering venue: indoor/outdoor space and weather, “fit” with charity, location, etc.

Reach out to people directly for donations and for their attendance. If you send blast emails and invite your entire Facebook friends list, you’re less likely to get people to donate/attend as opposed to if you reach out to them directly. We wrote a form email that we could all share with our friends, family, and work networks to promote the event and request online donations. Don’t be afraid to reach out for donated items for your raffle: all of our items were donated allowing us to donate all funds we took in.

Have fun! As a group we wanted to plan an event everyone would enjoy and work with a charity and type of event we felt connected to, making planning and the final event a fun night with new friends 🙂



Team 1: Greater Chicago Food Depository

Description of the project

We worked on a service project with the Greater Chicago Food Depository. The objectives of the project were to host a virtual food drive ‘A Plate of Cheer’ and to take a group of 15 volunteers for one of their repack sessions.  The team had an initial meeting with the charity on May 4, when we also helped repack brown rice. The team repacked approximately 1,239 lbs of rice. Total volunteer hours were 17.25 hrs. This session helped us understand how the volunteer repack session operates. On May 7 we set up the virtual food drive that ended on May 28th. Our target was to raise a minimum of $500 through the virtual food drive. Each dollar contributed would provide 3 meals. The virtual food drive raised $923.67. This amount translates to 3,325 lbs of food and 2,771 meals.

In the second volunteer event on May 25, we had a target of 15 volunteers. We only managed to get 12 volunteers. We repacked a total of 1,580 lbs of pasta and the total volunteer time was 33 hrs. We raised awareness about the charity, our virtual food drive and the volunteer event by sharing details about our project on social media, putting posters on campus and by connecting with our contacts in person, through emails and calls.

Description of the charity

The Greater Chicago Food Depository has been providing food for the hungry since 1979, across Cook County. It does this in partnership with 700 agencies and programs. These include pantries, soup kitchens, shelters and responses for children, older adults and veterans. Their impact led to their recognition as one of the leading charities in Chicago. In 2017, they distributed 72 million pounds of food, an average of 164,000 meals per day. This was with the help of 22,800 volunteers who help with the repackaging of the food.

Factual analysis of success in terms of project objectives

Task Goal Achieved
Virtual Food Drive Raise $500 $923.67
25 May Volunteer Event 15 Volunteers 12 Volunteers
  1. Most of our donations came from our networks. We worked hard on promoting our project to our friends, and the result was good because our friends generously donated to the cause.
  2. Having a previous volunteer event for team members to familiarise themselves with the process of the event was helpful for when recruiting volunteers for our main event. We were better able to explain the volunteer event to prospective volunteers.
  3. Team members were willing to work together and enjoyed and worked towards making both the volunteer events and the fundraiser, a success.

Lessons learned about managing projects

  • Finalize Charity as soon as possible. We spent a couple of weeks finalizing the charity that we wanted to work with. The response from the charity we had selected previously took time and we kept on waiting for them to respond. Since this first step got delayed, all the other things like event ideas and planning kept on getting delayed too.
  • Leverage personal & professional connections. All the responses that we received whether for our volunteer event or virtual food drive was from our personal and professional contacts. Don’t hesitate to reach out and ask.
  • Explain expectations to the volunteers/attendees. Getting volunteers was a challenging task as the event was on a Friday morning and far from the city. A couple of volunteers signed up but couldn’t make it as they didn’t consider the time commitment and travel distance while signing up. Setting the expectations right while recruiting the volunteers could have avoided the last minute cancellations.

Advice for future teams doing similar projects

  • Before finalizing which charity to work with, spend time contacting different charities and the possible events that you can do for them. Consider the amount of support that you are getting from the charity in terms of marketing support, speaker availability for the event if applicable etc. Finalize the charity once you have all these details. Don’t finalize just because a charity said they are interested in working with you too. The first charity we contacted was very interested in working with us but denied to provide any support in terms of marketing or speaker needs for the event.
  • Use your network. Reach out your personal and professional contacts, and they may surprise you.
  • Follow up the progress of the project and make sure everything is on the track.




Cradles to Crayons – Team 3

Description of Project
Our project was composed of three major aspects:

•A 2-hour volunteer event at Cradles to Crayons Chicago’s the Giving Factory. At this volunteer event, volunteers would aid the charity in cleaning and sorting of donated items that would eventually be donated to children in need.

•Donation drive to collect items from friends, family, classmates, and colleagues to support Cradles to Crayons, as well as a direct online item donation through Cradles to Crayons’ Amazon wish list.

•Monetary donation collected through a company-sponsored snack cart donation at one of the team members’ company.


Description of Charity
The charity that we chose was Cradles to Crayons, a 501(C)(3) organization that was started in Boston in 2002, expanding to Philadelphia in 2006, and then finally to Chicago in 2016. Cradles to Crayons provides children with the essentials that they need. Donated items are collected through the local community, which volunteers and staff process, clean, and package to be delivered to the children. One of the mottos on the wall at their Giving Factory in Chicago is Quality = Dignity, meaning that children are given items that are in good condition, like-new, and high quality so that they can have dignity when receiving them, despite their circumstances. The packages that are packed at the Giving Factory are then distributed to children in need through different service partners including schools, nonprofit organizations, and state agencies. The items that are most sought out include clothing, shoes, toys, diapers, bedding, towels, books, car seats, and strollers.


Factual Analysis
Our team had set four major objectives to measure the success of our project. These goals were:

5 Volunteers
•We surpassed this goal by recruiting a total of 11 volunteers for our volunteer event.

25 Kid Packs packed
We surpassed this goal by 200, for a total of 225 Kid Packs packed. This was the result of several other volunteer groups being present on the day of the volunteer event.

$200 in monetary donations from the snack cart
We surpassed this goal by raising a total of $300 from the snack cart.

100 items donated to Cradles to Crayons
We surpassed this goal with a total of 482 items donated to Cradles to Crayons.


Lessons Learned
Our team learned several lessons:

Select a Charity that has support.
Local charities have more favorable support from local venues.
•Find a cause & charity that potential volunteers would be willing to support with time and/or money.

Have a risk management plan from the beginning
There are many potential obstacles that can come up when trying to plan an event to support a charity.
•Be prepared for the unexpected and have a contingency plan or two.

Have a responsibility matrix and communicate within team.
A responsibility matrix ensures the team knows who is responsible for specific tasks that must be done and holds the team members accountable.
•Finding a method of communication that works efficiently for the team can resolve any issues that may come up. Without communication, the team cannot make progress and precious time is lost.

The project manager needs to lead and guide.
The project manager needs to keep everyone on track and accountable for tasks that need to be complete, coordinates different aspects of the project, and most importantly communicates with the team about what needs to get done next in order for the project to progress on schedule.


Advice for Future Teams
Don’t fall in love with the team’s first idea, be flexible and open to change because not everything goes the way you want them to.
•Find charities and causes that the entire team can rally around because this will allow the team to put a more active effort in doing the best for the organization by sharing a common goal.
•Manage time well because ten weeks may seem like a long time, but time flies by when you are organizing your project.
•Make sure the team is always communicating and make sure everyone knows what tasks need to be completed and who is responsible for them.
•Have fun and enjoy the process as much as the event.



Team 5 WINGS Fundraiser

Project Details

The charity we choose was WINGS Program Incorporated. This is a non-profit organization dedicated to assisting individuals and families affected by domestic violence in the Chicagoland Metropolitan area. They currently have 47 houses and apartments throughout the Chicago Metropolitan area. WINGS provide resources such as emergency safe housing, transitional housing, food, and clothing as well as counseling and planning services to families. For a client to stay one night at one of the safe houses, it costs $75 per day, per client. WINGS operate two emergency shelters, one which recently opened in the Southwest Chicago area called “WINGS Metro” which is one of the first safe houses to open in Chicago within a decade; we decided to focus on raising funds for this location. To raise money and awareness for WINGS Metro, we decided to hold an event at Hawkeyes Bar & Grill. At the event, we held a raffle where people could win Apple Products and Sox VIP tickets. Representatives from the organization attended the event to advise everyone about the organization. Two weeks prior to the event, we started a GoFundMe page where we accumulated over $1,900. In total, we raised $2,690, which includes 10% of sales made at Hawkeyes Bar & Grill during the event. Our overall goal was to raise $1,200, which we doubled.

Lessons Learned:

Pick a Charity you Buy into: This is a project you will be working on for the next 8-10 weeks and there is nothing better than to contribute to a charity that you’re emotionally invested in! If you pick a charity and quickly find out you and your team are not necessarily invested in it, it is worth it to take extra time to truly figure out what charity will work better.
Communication: It is very important that early on your team figures out the best way of communication and frequency for everyone. Clearly communicate tasks and initiatives so each member is on the same page.

Positivity: This is probably the first time that you and many of your teammates are doing an event of such nature. In all honesty, how you approach this project will either make the group or break it. Yes, you will have disagreements and yes you will all hit walls, but how you approach this situation is what matters. I can’t highlight how important it is to have a positive attitude throughout this project.

Be Open: You enter this project with preset ideas in terms of how you communicate, execute and plan. Be open to new ideas. You will be surprised how much resources your team has, and this could be a learning opportunity for everyone involved.

● Have fun!
● You can never have too many contingencies
● Communicate with your team regularly
● If raising money, really communicate with your charity and be very clear on why people should contribute to your charity- talking points help

Team Humboldt – Team #6

Project Proposal

Team Humboldt, a group of 4 super fun individuals, partnered with the Chicago Park District during a Natural Areas Community Stewardship Day on May 19th in the Humboldt Park. We aimed to achieve a service event that supports our cause to enhance outdoor spaces within Chicago city limits, while raising awareness and recruiting volunteers for Chicago Park District’s future events.


The Chicago Park District is the broad organization responsible for many events such as the Stewardship Day. However, the event itself is primarily hosted by a local community group that is interested in conservation. Their volunteering opportunities can be reached out through the following link:

Analysis of Success




# of Volunteers



# of Total Hours Volunteered



# of Invasive Plants Picked


2 trash cans, 1 XL size garbage bag

# of Social Media Likes Total



Contributions from Sponsors


60 granola bars, 20 bags of chips

Have Fun

Lots of fun

All the fun 🙂

Lessons Learned

  • Building the right team and choosing the right PM: Working with people who have similar visions and ideas are really important. Clicking right away and enjoying each other’s company makes working together fun and easy. It also makes contributions and coordination that much easier. Picking the right person to be the Project Manager is also a key to success.
  • Avoid Scope Creep: At some point in the project some of the team members may throw excessive ideas. Be aware, avoid and focus on your priorities.
  • Communication is Key: Find a platform where all the members can use, that will be easy to collaborate especially to all the deliverables throughout the course. We used Google Drive to upload and edit these documents and emails to keep each other updated.
  • Start Planning ASAP and Have a Plan B: You have a short time to reach out to a charity, find a service event or organize a fundraiser, invite people, think and guarantee a contingency plan etc. Starting early and planning ahead is crucial. If your event is in outdoors like ours, make sure you check weather frequently and have a Plan B and C if needed.


  • Communication is the key! Find a communication method that works for everyone and keep everyone in the loop.
  • Start early!
  • Know your risks and have a solid contingency plan.
  • Have fun and enjoy the process.



Junior Council Book Drive – Team 5

Project Description

Our group coordinated a book drive to benefit the patients at the Special Infectious Disease Clinic at Ann & Robert H. Lurie Children’s Hospital through the Junior Council. We had two goals when we embarked on our mission. First, to raise as many books as possible for the kids in the Special Infectious Disease clinic of the children’s hospital, ranging from ages 1 to 25, and secondly raising as much awareness as possible for the Junior Council and Lurie Children’s Hospital.

Charity Description

The Junior Council is a 501(c)3 organization comprised of young Chicago-area professionals (75 active members) dedicated to supporting The Special Infectious Disease Clinic at Ann & Robert H. Lurie Children’s Hospital.  The Junior Council was originally founded in 1988, following the establishment by Dr. Ram Yogev and Dr. Ellen Gould Chadwick of The Children’s Memorial Hospital’s multidisciplinary HIV program (1987).  The Junior Council supports the hospital’s patient care mission of providing high quality healthcare to every child who needs it, regardless their family’s ability to pay.  To date, The Junior Council has raised over one million dollars for Lurie Children’s Hospital. Patients of the Special Infectious Disease Clinic range in age anywhere from newborns up to 25 years old. Typically, they come from underprivileged socio-economic backgrounds, and many lack strong familial guidance. The Junior Council provide these patients with funds for medical treatments and an Adolescent Outreach Coordinator, as well as a Scholarship program and a volunteer Mentorship Program to help guide the patients through their teenage years and beyond.

Analysis of Success

We initially set a benchmark of 150 books. No one in our group had ever coordinated a book drive, and we did not have an idea of what to expect in donations. We ended up with 300 being the target goal, and a high-end goal of 450 we have collected nearly 360 books to date, with about 50 books that are yet to be collected.

We also raised awareness was raised through a Junior Council official letter being placed on boxes in apartment buildings, and every group member sharing the mission of the Junior Council when they received book donations.

Lessons Learned

  • ALWAYS have a backup plan… if your project experiences a challenge, it can be delayed weeks without a pre-planned alternative.
  • To the greatest extent possible, try to eliminate intermediaries in communication channels – three-way communication can take twice as long.
  • Think carefully about tasks: be specific and detailed, and consider the sub-deliverables involved with each broad deliverable. Considering these items beforehand will save you time.


  • Agree on a date and time early, and verify that date works for your charity
  • Think through all logistical hoops you may encounter
  • Rely on your own personal networks, they are willing to help more than you think


Beauty Is In the Eye Of the Bear-Holder!

Project Description

Our group hosted a fundraising event for our partner organization, Bear Necessities, to support their cause to discover a cure for pediatric cancer. Our team utilized our networks to encourage small businesses, corporations, and private donors to “sponsor” a bear for $250. The sponsors were then encouraged to dress up their bear. Utilizing a Facebook event page, we also had a social media campaign that encouraged those not able to donate $250 to donate smaller monetary amounts through the organization’s website.

Sponsors were then invited to display their bears at the celebration event at Bridget McNeill’s Bar & Kitchen on Thursday, May 17th. The evening consisted of a keynote presentation from the charity’s organization representative, Katie Craig and voting for Best Dressed and Crowd Favorite Bear. Winners received certificates of appreciation from Bear Necessities as a thank you for their contribution.





Bear Necessities is a Chicago-based non-profit named in memory of the founder’s son, Barret Krupa, who died after a courageous five and a half year battle with Wilms Tumor, a pediatric cancer. Today, Bear Necessities helps fund research to end pediatric cancer and provides immediate support for children and their families battling the disease.

Analysis of Success

Lessons Learned

Planning Is Key

Our team did not want to rely on the reveal event in order to meet our financial goal. So, we decided to implement two campaigns: sponsorship and online fundraising. The bear sponsorship helped us find donors who would commit early and make up a majority of the funds that were raised. And through social media, we were able to reach friends and family that were not able to donate as much but still wanted to contribute towards our campaign.

Keep It Fun

Our team strove to maintain a positive outlook throughout the entire project. The moment one member felt burdened by the work, other members stepped in to relieve some of the stress and burden. We had some members that were more established in the Chicago community who were able to leverage their personal networks, but we had some members who were more willing to contribute towards writing up the deliverables. The responsibility matrix was extremely helpful when trying to allocate the duties amongst us.

Always Be Prepared

Fortunately for us, our contact representative for our charity was easy to reach and transparent about all activity. There were no miscommunications in terms of what the event was for or what we needed from the charity and vice versa. However, if our team needed confirmation on a task that was time sensitive, we made sure to have a backup contact within the organization just in case and a backup plan if we were not granted that confirmation.


  • Prioritize securing a venue in the beginning
  • Don’t be afraid to leverage personal connections
  • Assign tasks to team members early on
  • Don’t rely on the day-of event for the majority of the fundraising
  • Always have a contingency plan


Students Run Chi – Team 7

Project Description

Our team hosted a small beer pong tournament event at Beer on Clark in Wrigleyville to raise money and awareness for Students Run Chi organization.  The winning team received a grand prize and we also held a raffle during the event where participants and guests made additional donations for the chance to win prizes donated by our sponsors.  Prizes included gift cards, gym memberships, entertainment tickets, and more.  An Eventbrite and Facebook page were created including a link where donations could be made directly to the charity.


Students Run Chi (SRC) is a local nonprofit organization that serves as a mentorship program for city high school students.  Adult mentors give their time and advise in areas of career, education, and life goals all while training for running events including the Chicago Marathon together.  This builds an importance sense of connection and community across various socioeconomic backgrounds.

Analysis of Success

Our goal was to raise money and awareness for Students Run Chi.  SRC is a relatively small charity and most people are not familiar with the organization.  For our group success was the amount of money we were able to raise above our goal ($1000) and the increase in awareness for SRC by the number of participants in the tournament, attendees at the event, and our social media platform.  We exceeded our goal and ended up raising $2,257.  In addition, exposure for SRC was increased resulting in 42 attendees, 12 company sponsors/donations, and 28 Facebook shares.  We also had the support of the organization’s co-founders, staff, and board members.

Lessons Learned

  • Plan Early– We were fortunate to have a great venue and secure it fairly early on but this is not always the case.  If you need to book a venue make sure you do it early and are able to connect with them easily.  It can sometimes be difficult not hearing back from the venues you reach out to which is important because you need to secure your date and know that the establishment is a good match with the needs of the project.  Even when you have a venue secured it is crucial to be able to get in contact with them easily to answer questions you may have or if issues arise during the process.
  • Positive Attitude- It is important to keep a positive attitude throughout the process. Out team worked well together.  It is easy to become frustrated and take it out on your team.  Issues may arise and things that you originally plan may not go the way you expected them to but by keeping a good relationship with your team and positive thinking really goes a long way towards the success of a project.
  • Communication is Key- Finding the best way to communicate as a team as well as the frequency of communication is crucial.  Meeting on a frequent basis is key.  Whether meeting in person, via email, text, etc. make sure you find a method that works for everyone. Clearly communicating what tasks need to be completed and who is responsible for each item helps make sure everyone is on the same page and stays on schedule.


  • Have Fun!
  • Use your network
  • Have a contingency plan
  • Keep everyone in the loop
  • Be optimistic and have a positive attitude






Wings for Warriors – Team #2

Project Proposal

The name of our event was Wings for Warriors. We held the event at Hawkeye’s Bar & Grill, from which we will receive 10% of all sales from 3- 6 PM on Saturday, November 11th – which was Veteran’s Day. In honor of Veteran’s Day, we chose to do our fundraising and awareness raising for Wounded Warrior Project. There was no cost to attend the event. We had a display table setup with promotional materials from the charity and various options to accept in-person donations. We had a social media campaign with a Facebook event page – Wings for Warriors, Instagram, and Snap-Chat presence. Hawkeye’s provided additional advertising for our event on their web page ( and print media within the venue. We also hosted a 50/50 raffle during our event. Finally, Wounded Warrior Project provided a personal webpage to solicit donations through.


Wounded Warrior Project serves veterans and service members who have incurred injuries, either physical or mental, during their military service, along with their families. Due to advancements in body armor and battlefield medicine, more and more service members are surviving severe injuries. Beyond the physical injuries, there are those with the invisible wounds of war (PTSD, major depression, and combat-related stress), lead to a staggering number of individuals and families that need assistance. Wounded Warrior Project has served over 100,000 individuals and over 25,000 families.

Analysis of Success

Our financial goal was to raise between $500 and $1,000, while keeping our expenses at zero.  We were able to achieve our goal having zero expenses and, as you can see in the below chart, we surpassed our fundraising goal by raising $1,500!

The only metric that we did not beat was for onsite donations.  We believe that this was due to it being placed next to the 50/50 raffle, thus people were buying raffle tickets rather than donate.

Our other success metric was to raise awareness by having at least 50 people show up to our event.  The normal amount of business Hawkeye’s receives during our time-frame is around 25 to 30 people.  We are happy to report that we had over 80 people come to our event, so many that the general manager had to call in two extra servers.

Lessons Learned

  • Team chemistry matters:  Everyone getting along and being able to work together improves the project so very much.  People are more willing to help others and ideas flow easier when everyone is comfortable with each other.  Plus, you will be able to trust each other to get everything done.
  • Skill diversity:  Your team is a group of individuals with differing skills sets.  Recognize their strengths and weaknesses.  Speak up if something is your weakness and ask for help.  People’s strengths will surprise you.  Find them and use them
  • Pick a charity you buy into:  Finding a cause you support and are emotionally invested into will make everyone in group work harder and want to achieve more than you set out to do.  Don’t be afraid to change charities if you are not enjoying your first choice, we had to and were better off for it.
  • Scope Creep is very real:  As you get closer to the event, more ideas might come up.  Spotting scope creep is tough and it can be even more difficult to stop it.


  • Communicate!  Everyone should know how things are going.
  • Be positive and have fun.  This will be stressful, but you got this.
  • Risk management is needed.
  • Ask for more, odds are you are going to get it.